Terms Of Reference (TOR) For State Liaison Officer

Vacancy Advert

Role title	State Liaison Officer
Report to	NOIPolls Project Manager
Job locations	Bauchi, Borno, Gombe, Yobe, Akwa Ibom, Zamfara, Niger, Katsina States
Type of contract	Short-term consultancy
Duration	6 months

 1. Introduction

NOIPolls is the No. 1 for country-specific polling services in the West African region. We remain at the forefront of providing much-needed data and information on opinions, perceptions, attitudes, and preferences of the Nigerian population and Africa at large.

2. Objective of the Assignment

We seek a State Liaison Officer to be based in the state serving as a liaison between key state health institutions, including the State Ministry of Health, State Primary Health Care Development Agency, Hospital Management Board, and other relevant health agencies to ensure smooth collaboration, timely delivery, and effective coordination and dissemination of project activities and findings.

3. Key Responsibilities

The State Liaison Officer will:

A. Stakeholder Engagement & Coordination

i.  Serve as the contact between state-level stakeholders, including the Ministry of Health, Primary Healthcare Development Agency, Bureau of Statistics, Hospital Services Management Board, and traditional/community leaders.

ii.  Support the formation and functioning of the State Steering Committee, including facilitating inaugural meetings and follow-ups.

iii.   Coordinate with relevant agencies to secure approvals and facilitate protocol reviews where required.

iv.    Track and document stakeholder commitments and ensure timely follow-up.

B. Government Engagement & Advocacy

i.      Represent NOIPolls at high-level meetings, workshops, and presentations as directed.

ii.   Facilitate communication with key government offices to ensure alignment with project objectives.

iii. Provide regular briefings on state-specific developments that may impact project implementation.

C. Project Monitoring & Reporting

i.   Monitor the implementation of project activities at the state level and flag potential delays or risks.

 ii.   Prepare and submit weekly status updates and a monthly progress report.

iii.   Provide input to project dissemination activities, including policy briefs and final reporting.

D. Logistics & Support

i. Assist with the recruitment, onboarding, and supervision of local data collectors/enumerators, ensuring compliance with NOIPolls’ recruitment protocols (including pre-test/post-test processes).

ii.  Support field team logistics, including scheduling of meetings, securing venues, and coordinating with local authorities when necessary.

4. Deliverables

i.  Inception Report outlining stakeholder map, engagement plan, and timeline (within two weeks of contract start).

ii.   Weekly updates on stakeholder engagements and project activities.

iii.  Monthly progress reports summarizing achievements, challenges, and next steps.

iv. Final end-of-assignment report detailing key outcomes, lessons learned, and recommendations.

5. Duration & Level of Effort

Period: October 2025 to March 2026.

Expected level of effort: FTE

6. Required Qualifications and Experience

Bachelor’s degree in public health, Social Sciences, Development Studies, or related field (Master’s degree an advantage).

Minimum of 5 years of experience in public health projects, health systems strengthening, or research coordination.

Strong knowledge of state health structures and key stakeholders.

Proven ability to engage high-level government officials and facilitate multi-stakeholder meetings.

Excellent communication, negotiation, and report-writing skills.

Resident in project States and fluent in English and the dominant local language(s).

7. Payment & Remuneration

Payment will be made monthly upon submission of approved deliverables, in line with NOIPolls’ consultancy rates and project budget.

Any approved travel or operational expenses will be reimbursed in accordance with NOIPolls policies.